Almost no one in this industry publishes how they charge — which tells you something. Here is exactly how our fees work, what's always included, and what we never take. The specific number for your project comes in a written proposal before any work begins.
One agreed price for a clearly defined engagement — a decommission, a move, a build-out phase. Scope changes are priced and approved in writing before they're billed. The number you approve is the number you pay.
A predictable monthly fee for longer-running programs or a part-time owner's-rep seat at your table. Scaled to the level of involvement, reviewed quarterly, cancelable on notice — we keep the seat by earning it.
Straight hourly rates for focused scopes: bid reviews, lease-surrender assessments, contract negotiations, project rescues, and second opinions. Estimated up front, capped on request, invoiced with detail.
For context: industry owner's-representation fees typically run 1–5% of construction cost on percentage engagements, with hourly advisory commonly in the $150–$300 range. We'll always show you the model — and the math — side by side.
Management and the work itself, on one proposal, itemized line by line — so there's never a number you didn't approve.
| Prism | Separate PM + vendors | Mover or contractor alone | |
|---|---|---|---|
| Who's accountable | One team, start to finish | Split across contracts | Only their slice |
| Pricing | Itemized, in writing, first | Spread over several quotes | Inside one quote |
| Handoffs | None — same team throughout | At every phase | You manage them |
| After move-in | Facilities management on retainer | A new contract | Not offered |
Nothing bundled is free — it's priced into the transaction, and the person managing your project answers to the deal, not to you. We think project management is worth paying for precisely because the person doing it should owe you everything and everyone else nothing.
Yes. Ask, and the cap goes in the agreement. If we hit it, we finish the scope or come back to you with options — the meter doesn't quietly keep running.
On build-outs, strong project management typically recovers its fee in challenged change orders, corrected invoices, and negotiated buyouts. On decommissions, deposit recovery and furniture resale do the same work. We'll show you the running tally in every report.
Two to four pages: scope, exclusions, schedule, the fee model with the actual number, and what happens if scope changes. If anything in it surprises you later, we've failed at the one thing this page promises.
Tell us the scope and we'll send a written proposal — fee model, math, and all. No meeting required to get it.
Request a ProposalDepending on the service: fixed fees for defined projects like moves and decommissions, a percentage of project cost or fixed fee for build-out management, monthly retainers for facilities management, and hourly rates for crew work and advisory. Every proposal itemizes management and work separately.
Because surprises are what clients remember. If you can see how the price is built before you sign, the number you approve is the number you pay.
Scope, complexity, and calendar: square footage, headcount, construction value, how much of the lifecycle we run, and how compressed the timeline is. You get a fixed written proposal before any engagement - the range never becomes a surprise.
Your proposal shows three kinds of lines: our management fee, work our crews deliver, and third-party costs like construction, furniture, and permits. All of it is itemized before we start, and changes are approved in writing before they are billed.
We are senior-led on every engagement, so we scope honestly: if a project does not need us, we say so. For smaller needs, hourly advisory is often the right fit - reviewing a workletter, leveling contractor bids, or auditing a surrender clause.
