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The space you're in, running itself.

Moving in is day one of a ten-year lease. Prism runs the day-to-day of your facility — the maintenance, the vendors, the requests, and the budget — so a building issue never becomes your team's afternoon. One team, one monthly retainer, and a live record of everything in your portal.

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What We Run

Everything that keeps the space working

Led by a principal who ran facilities for a national company — not a call center with a ticket number.

Preventive maintenance — scheduled inspections and service on HVAC, life safety, and building systems before small issues become shutdowns.
Work-order requests — your team submits from the portal, with photos; we route, dispatch, and track every request to close.
Vendor management — janitorial, HVAC, electrical, and specialty vendors held to written service levels, with certificates of insurance on file.
Compliance — fire, life-safety, and code inspections tracked on a calendar, so nothing lapses before an inspector finds it.
Asset records — equipment, furniture, and systems logged with condition, warranty, and service history in one place.
Budget & capital planning — annual spend tracked against plan, and a capital forecast so replacements are budgeted, not surprises.
Moves, adds & changes — reconfigurations, new hires, and small moves handled by our own crews.
Landlord coordination — we know what the lease makes theirs and what it makes yours, and we hold them to it.
How It Works

From the first walk-through to steady state

Week 1

Site assessment

We walk every system, read the lease for maintenance obligations, and inventory your vendors and contracts.

Weeks 2–3

Program built

Preventive-maintenance calendar, vendor service levels, asset register, and a first-year budget — agreed in writing.

Month 1

Portal live

Your team submits requests with photos and sees every open item, vendor visit, and dollar in one dashboard.

Every month

Report & review

Work orders closed, response times, spend against budget, and what's coming up next quarter.

Why Prism

The same team, after the move

Continuity

We already know your building

If we built out your space or moved you into it, we already have the drawings, the vendors, the warranties, and the punch-list history. Facilities management picks up exactly where the project left off.

Predictable Cost

One retainer, scaled to your sites

A flat monthly fee for the program, with vendor and repair costs itemized in your portal. You always know what the building costs to run — and why.

Want the building off your plate?

Tell us about your space — one office or several sites. We'll walk it and show you what a program looks like.

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FAQ

Common questions

What does facilities management include?

Preventive maintenance, work-order requests, vendor management, compliance tracking, asset records, and budget and capital planning - plus moves, adds, and changes handled by our own crews. We scope the program to your space after a walk-through.

How is facilities management priced?

A monthly retainer for the program, scaled to your square footage, number of sites, and coverage level. Vendor services and repairs are itemized separately in your portal so you can see exactly what the building costs to run.

Do we need a full-time facilities manager if we hire Prism?

Most offices under about 100,000 square feet do not. We act as your facilities department, with a principal accountable for the program and a portal your team uses to submit and track requests.

Can you take over from our current vendors?

Yes. We review existing contracts and service levels, keep the vendors who perform, and replace the ones who do not - with certificates of insurance on file for every vendor on site.