Most commercial leases require the space handed back restored, cabled-out, and broom-clean — with your security deposit and holdover penalties riding on it. Prism manages office decommissioning as a project with a deadline, not a haul-away with a dumpster.
Tenants read the rent schedule. Landlords read the surrender clause. By lease-end, one of them is holding the other's deposit.
Make-good clauses can require removing improvements, restoring walls and flooring, and pulling every foot of cabling above the ceiling. Priced late, it's a six-figure surprise; scoped early, it's a managed line item — and often negotiable.
Miss the surrender date and holdover clauses typically escalate rent 150–200%. The decommission has to finish before the lease does — which is why it's a scheduled project, not a final-week scramble.
An estimated nine million tons of office furniture goes to U.S. landfills every year. Our dispositions are documented — reuse, donation, and diversion your sustainability report can actually cite.
We read the lease, scope the make-good exposure, and open the conversation with the landlord while you still have leverage.
Furniture, equipment, and IT inventoried and routed — resale, donation, recycling, or transfer to the new space.
Restoration, liquidation, and e-waste vendors bid, contracted, and sequenced against the surrender date.
Disposition, demo, and restoration run to schedule, with photographic documentation at every stage.
Landlord walkthrough, sign-off, keys back, file closed — and the paper trail that gets your deposit returned.
Almost always the tenant's — the lease's surrender clause defines the condition the space comes back in. Assume it's yours until the lease says otherwise, and price it early.
It scales with square footage and restoration scope — cabling removal and make-good work drive most of it. Furniture resale and donation offset a portion. We scope it fixed-fee after reading your lease, so the number is known before work starts.
A typical office decommission wants 8–12 weeks of runway from disposition plan to handback; the lease review should happen months before that. The calendar is set by your surrender date — which is exactly why we work backwards from it.
We can — disposition-only engagements are common. But the deposit usually hinges on restoration and documentation, so at minimum let us read the surrender clause first. It's a short conversation that tends to pay for itself.
Send us the date — or the lease itself. We'll come back with your surrender exposure and a plan to close it out clean.
Review a Lease-EndEverything required to hand an office back to the landlord at lease-end: removing furniture and equipment, low-voltage cabling removal, repairs and restoration to the surrender condition the lease requires, and the documentation that gets your deposit back.
Most commercial leases obligate the tenant to return the space in a defined condition - sometimes broom-clean, sometimes fully restored. The difference between those two readings can be worth six figures, which is why we start with a line-by-line read of the surrender clause.
Usually a mix: resale for late-model systems furniture, donation with a tax receipt, and certified recycling for the rest. The economics depend on brand, age, quantity, and timeline - liquidation value is real but modest, and we pass it through at whatever it actually brings.
Through certified IT asset disposition (ITAD) - inventoried chain of custody, certified data destruction with certificates for your records, and resale or recycling of the hardware. Your compliance team gets the paper trail.
Small offices can be cleared and restored in weeks; large ones take a few months, and landlord approvals add time. Start planning at least three to six months before lease end - the calendar is the most common and most expensive mistake.
